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Advanced search operators

Current Team Password Manager version: 7.73.146

When searching for passwords in Team Password Manager you can use special operators that can help you refine your results. Search operators are special words that allow you to find passwords quickly and accurately.

You can use search operators in:

  • The main passwords list search box.
  • The passwords search box inside a project.
  • My Passwords list search box.

Here's an example of how search operators can be used:

Using search operators

In this specific example, Team Password Manager will search for passwords:

  • that have one or more PDF files (file: operator) and
  • that have a tag that contains "social" (tag: operator) and
  • that have "vps" in the name (name: operator) and
  • that have a username that matches "root" (and only "root") (username: operator)
  • in any project that has "internal servers" in their name (in: operator)

See below a list of all the operators you can use.

In the main passwords list search box and in my passwords list search box you can also use an advanced search form by clicking on the dropdown box at the right of the search box:

Advanced search form

Here you have the list of password search operators in Team Password Manager:

Operator Definition Example Use in*
any:string
(equivalent to using no operator)
Search passwords that have the string in the following fields: name, notes, access, username, email, all custom fields and (since v. 6.63.136) tags any:ftp
ftp
main, project, my
basic:string Search passwords that have the string in the following fields: name, notes, access, username and email basic:ftp main, project
custom:string Search passwords that have the string in any of the custom fields custom:ftp main, project
name:string Search passwords that have the string in the name field name:ftp main, project, my
notes:string Search passwords that have the string in the notes field notes:ftp main, project, my
access:string Search passwords that have the string in the access field access:ftp main, project, my
username:string Search passwords that have the string in the username field username:[root] main, project, my
email:string Search passwords that have the string in the e-mail field email:info main, project, my
username_email:string Search passwords that have the string in the username OR e-mail field username_email:info main, project, my
in:string Search passwords that their project name matches string in:"my project" main
tag:string Search passwords that have a tag that matches the string tag:blog main, project, my
file:string Search passwords that have files that their name or notes (the file notes, not the password notes) matches string. See also: has:file file:server_specs.pdf main, project
has:file (or has:files) Search passwords that have one or more files. See also: file:string (Use as shown) main, project
has:expiry (or has:expiry_date) Search passwords that have an expiry date (Use as shown) main, project
has:external (or has:external_sharing) Search passwords that are shared externally (Use as shown) main, project
is:active Search only active (not archived) passwords (Use as shown) main, project
is:archived Search only archived passwords (Use as shown) main, project
is:favorite Search only favorite passwords (for the user that does the search) (Use as shown) main, project
is:locked Search only locked passwords (Use as shown) main, project

* main = main passwords list search box, project = passwords search box inside a project, my = my passwords list search box


Some notes

  • These operators are available since version 4.50.100.
  • Search is always case and accent insensitive.
  • Since v. 6.63.136: If the string being searched is composed of more than one word, the search will match if all the words are found, regardless of their position or if they have other words in between. Example: name:"new api" will find passwords with the following names: "This is a new password that uses the api" and "APIs for new service".
  • You can combine operators to perform an AND search. Example: file:.pdf is:favorite (search my favorite passwords that have pdf files).
  • Use "" to group words in the same operator. Example: name:"server ftp"
  • By default, searches are performed with beginning and ending wildcards. In SQL it's like this: LIKE '%string%'. This will search any text that contains any part of string. If you want to search for an exact match you can use [ and/or ]. Example: username:[root] will search for passwords that have root (and only root) as username. You can use both [] (exact match), only [ (strings that begin with) or only ] (strings that end with). Example: email:[info@ will search for passwords that begin with info@ in the email field.
  • You can use these operators with the API when searching for passwords (GET /passwords/search/urlencoded_string.json) or my passwords (GET /my_passwords/search/urlencoded_string.json).
Questions or Problems? Please contact our support department